THE FINE PRINT
Please note, this is an application to request participation and does not automatically guarantee participation.
ARTSGOGGLE DATE: Saturday, October 21, 2023
ARTSGOGGLE HOURS 12:00pm-10:00pm
CROWD SIZE ArtsGoggle has consistently experienced crowds over 60,000 for the last three years. We anticipate a similarly sized crowd this year, weather pending.
DEADLINE TO APPLY: July 26, 2023 at midnight
FREE APPLICATION for vendors wishing to sell food ready-made food products at ArtsGoggle. We are specifically seeking freshly prepared lunch and dinner cuisine; non-alcoholic drinks such as coffee, tea or specialty beverages; and snack items such as baked goods, snow cones, popcorn, pretzels and other handheld snacks. There is no alcohol sold at ArtsGoggle as part of the official festival. No exceptions. Please note, this is an application to request participation and does not automatically guarantee participation.
APPROVAL + DECLINE NOTIFICATIONS: ArtsGoggle management will review your application and contact you with approval if you have been accepted to participate. We will also notify anyone who is being declined for the festival. We know that your booking schedules are also sensitive and so we promise to be as quick as we can with notifying you either way.
FEE: $250 vendor fee if approved to participate in the ArtsGoggle. ArtsGoggle does not take any percentage of your sales. This is a flat fee for particiption.
PAYMENT: Food vendors must submit a their $250 payment by the deadline. A private payment link will be sent to you once your application has been approved. Food vendors who fail to pay by this date will forfeit their position in the festival, and will be replaced by an alternate vendor.
CREDIT CARD STATEMENT: Please note, your ArtsGoggle application payment will show up on your statement as HISTORIC SOUTHSIDE, INC. (the original name of our company before we began using the dba Near Southside Arts)
HOW IT WORKS If approved as a food/sweets/drinks vendor, your company will be assigned a space for sales. Food trucks, trailers, push-carts and tented-vendors are eligible. In cases where multiple applicants serving the same cuisine are considered, preference will be given to brick-and-mortar restaurants located inside the Near Southside boundaries or to businesses with owners who live or work in the Near Southside district. This opportunity gives your business maximum face-to-face sales exposure with thousands of ArtsGoggle patrons.
CULINARY ARTISTS VS FOOD VENDORS
If participating as a "culinary artist" and applying using the artist application, all food items must be packaged for consumption AFTER the event. For example, homemade jam, packaged spice rubs, or bottled sauces are allowed to register as Culinary Artists. Homemade cookies, toffee, or popcorns are NOT allowed to register as Culinary Artist because they can be easily eaten on site and should instead register as Food Vendors using a different application. Food sales for consumption at the event are the exclusive right of the ArtsGoggle food vendors who pay $250 to participate. If you would like to participate as an ArtsGoggle food vendor, please apply using that application.
LOCATION: Food vendors are assigned to various locations throughout the festival site plan on Magnolia Avenue. We work hard to curate the types of food found at any given location and therefore work to keep same-style cuisine vendors from being too near each other. If you wish to participate at a Magnolia Village private venue where you have already made arrangements, you can submit a specific request for your preferred location in your application to let us know of those arrangements. All food vendors must register with the festival even if they are participating on private land adjacent to the festival site. We will do our best to accommodate all requests to the best of our ability.
- Block 1 ArtsGoggle Main Stage West - Magnolia Avenue from 8th Avenue to Hurley Avenue - This block holds approximately 4 food trucks/trailers, 2 push carts, 10 tented food vendors depending on the size of the tent.
- Block 8 Henderson Food Court - Corner of Magnolia and Henderson - This on-street food court holds approximately 4 food trucks/trailers and 6-8 tented food vendors depending on size of the tent.
- Block 16 Jennings Private Property Food Court - Corner of Jennings and Magnolia Avenue - This on-street food court holds approximately 3 food trucks/trailers and 4 10'x10' tented food vendors.
- Block 21 ArtsGoggle Main Stage East - Magnolia Avenue from Oak Grove to S. Main Street - This block holds approximately 2-4 food trucks and 6-8 tented vendors.
- Integrated with Artist Blocks - no power required other than booth lights/charging of sales devices
- Other - A private location you have made separate arrangements with and received approval from ArtsGoggle event management
LOCATION ASSIGNMENTS & ARRIVAL TIMES will be made by September 21, 2023 and even earlier if possible. We will do our best to send this information as quickly as possible. When you are approved watch your email carefully for these details.
SET UP Set up begins as early as 8:00am or as late as 11:00am depending on your assigned location.
ELECTRICITY ArtsGoggle is proud to provide a limited amount of electricity to all tented or push-cart vendors. This electricity is limited to powering small handheld payment devices such as tablets or phones and booth lights during the evening hours. The electricity provided cannot support cooking equipment, fans, cooling units, or anything with a motor. If you need more electricity, you must provide your own portable generator and we kindly request for the success of our other vendors that it be a quiet-generator. If a quiet-generator is not possible, we will need to place you in an area where you can run a long extension cord to allow your generator to be placed far from your booth where the noisy generator will not impact others.
FIRE CODE + FIRE INSPECTION All ArtsGoggle food vendors must follow regulations related to fire code. Vendors should expect an inspection by the Fire Marshal the day of the festival. Specific details regarding fire code will be shared with each vendor prior to the festival as part of your formal approval notification and instructions. REVIEW FIRE MARHSAL REQUIREMENTS HERE.
HEALTH PERMITS + HEALTH INSPECTION Vendors are required to obtain all required health permits and should anticipate an inspection by the City of Fort Worth Health Department for public safety purposes. Vendors should expect a health inspection on site at ArtsGoggle. For questions regarding food permits and public safety procedures we recommend contacting:
Stephanie Neff, R.S.
Consumer Health Supervisor
818 Missouri Ave, Fort Worth, TX 76104
Office Number: 817-392-6974
Health Permits must be obtained HERE
VENDORS ARE RESPONSIBLE FOR PROVIDING TENT AND ALL SUPPLIES NEEDED. This includes tents, tables, chairs, lights, signage, etc. We do not provide anything other than your reserved space and connection to power (if and only if you are a tented food vendor in line with the artists). You are responsible for bringing your own lighting, power strips and extension cords as well.
ICE This year we are working to secure an ice vendor and allow our pre-approved ArtsGoggle food/drinks/sweets vendors to pre-purchase ice that can be picked up at a coordinate site at the festival. Please stay tuned for details about the availability of this service in 2023 if you are approved.
WATER In the past ArtsGoggle has not provided water for vendors at the event. This year we are working to secure a water vendor and allow our pre-approved ArtsGoggle food/drinks/sweets vendors to pre-purchase water that can be picked up at a coordinate site at the festival. Please stay tuned for details about the availability of this service in 2023 if you are approved.
GREASE REMOVAL: In the past ArtsGoggle has not provided grease disposal the event. If you require grease removal at the event, please contact the event coordinator to discuss.
NO SUBSTITUTIONS Vendor positions cannot be transferred, sublet, franchised or sold to any other person, nor can they be shared with another independent artist without written approval.
APPLICATION APPROVAL Acceptance and non-acceptance of applications will be at the sole discretion of ArtsGoggle Management and will be based on the information given by the applicant on their application, meeting with approval the expectation for quality, diversity and festival need.
CREDIT CARD STATEMENT Please note, your ArtsGoggle application payment will show up on your statement as HISTORIC SOUTHSIDE, INC. (the original name of our company before we began using the dba Near Southside Arts)
CANCELLATIONS Notification of non-attendance is required 7 business days prior to the event. If no notification is given the vendor will be prohibited from participating in all future events. Your $250 vendor fee will not be refunded as we will likely not be able to replace you at the festival on such short notice.
WEATHER POLICY Management is not responsible for adverse weather conditions or public safety emergencies that delay, cancel, or close-early the event so there are NO REFUNDS FOR THIS REASON. The event will operate in varying weather conditions and artist must be prepared for adverse weather. Depending on the severity of the weather forecast or public safety alert, ArtsGoggle Management reserves the right to delay the event opening, close early, cancel the event, or postpone to another date for the safety of all involved. If ArtsGoggle is delayed, cancelled, or postponed due to weather or public safety concern all artists will be notified via email with as much advanced notice as possible. We understand the amount of time, effort and money that is required to participate in an event such as ArtsGoggle and greatly appreciate your commitment. All decisions will be made keeping in mind the substantial investments that are made by participating artist, food vendors, sponsors, entertainers, venues and volunteers. PLEASE, we cannot stress this enough, please keep your phone or other devices charged and handy so that you are able to monitor your email beginning 72 hours prior to ArtsGoggle and during the event. Artists who have work that is especially vulnerable to weather must use their best judgment about the risks of participating in an outdoor event. If a vendor should choose not to participate due to adverse weather conditions, we request that the vendor notify management via email. Management will not be held responsible for any loss, damage or injury whatsoever resulting from adverse weather conditions.