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This application is for vendors wishing to sell ready-made food products at ArtsGoggle.

We are specifically seeking vendors who sell freshly prepared lunch and dinner cuisine; non-alcoholic drinks such as coffee, tea or specialty beverages; and snack items such as baked goods, snow cones, popcorn, pretzels and other handheld snacks. There is no alcohol sold at ArtsGoggle as part of the official festival. No exceptions.

Food, sweets, and non-alcoholic drink vendors are welcome to submit a FREE APPLICATION to be considered for participation at ArtsGoggle. The earlier you submit your application the more likely you are to be selected as an ArtsGoggle food vendor. If accepted, the fee is $250 to participate as a food vendor at the event. There are no others fees to participate and the event producer does not take any percentage of sales from the vendor. All sales are kept by the vendor.

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HOW TO APPLY

STEP-BY-STEP INSTRUCTIONS: FOOD VENDOR APPLICATION

STEP 1

Click here to enter the Near Southside User Portal.

• For new users, create a login and password for our Near Southside portal. You will receive an email to activate your account. You can then return to the User Portal to get started.

• For returning vendors, please use the same email and password you have used in previous years.

• If you are not sure if you have an account, try submitting your email and password. If your username isn't found, you have not registered with our system. If it is found but your password is incorrect, you may need to reset your password and can do so following the instructions provided. Or if your username is recognized and your password entered is correct, you'll automatically be logged in and taken to the User Portal Dashboard.

STEP 2

Start your FREE ArtsGoggle Food Vendor Application. Once you’ve started an application you can save your progress and return to it as often as needed. Your application will always be accessible to you from your user portal using your log in credentials.

Through the application, we'll ask you for:

• Contact information for administrative use
• Business information to be published in the official ArtsGoggle program including a BRIEF business description and top 5 menu items
• Promotional images in .jpeg format of your food
• Details about your type of set up (truck, trailer, tent)
• The amount of space you’re requesting
• Any specific location requests

In application, you'll be able to:

• Tell us if you are bringing your own generator and if so what kind.
• Request a specific location
• Request a specific arrival time
• Tell us all about your business
• Share any other thoughts or concerns you have

STEP 3

Save and submit for administrative review. Once you’ve finalized your application make sure to “save and submit” prior to July 14, 2023 a midnight. The earlier you submit your application the more likely you are to be selected as an ArtsGoggle food vendor. We will be selecting vendors in real time, not waiting until the application deadline to review all vendors due to this year’s expedited production timeline.

STEP 4

Watch for our response via email and save the date. We’ll be working to get back to you as soon as possible but for now we ask that you put ArtsGoggle on your calendar. You’ll be notified on both your dashboard in our Near Southside user portal and also via email.

STEP 5

IF DECLINED, we apologize that we weren’t able to fit you in to this year’s ArtsGoggle plan and hope you’ll stay in touch with us for future opportunities. No further action is needed.

IF APPROVED, you’ll be sent a private payment link to pay your $250 food vendor fee. You’ll also be emailed a vendor agreement that with the specific vendor requirements for participation at ArtsGoggle. Payment and signed vendor agreement are due by September 1, 2023 to secure your participation at ArtsGoggle.

LOCATIONS

ARTSGOGGLE IS OUTDOORS ON MAGNOLIA AVENUE

ArtsGoggle closes Magnolia Avenue to car traffic from 8th Avenue to South Main Street, more than a mile in length, and opens the street to host more 1,000 art booths and two stages. This creates an exciting atmosphere that completely transforms the street into a vibrant public space and also provides a premium experience for artists participating outdoors. ArtsGoggle site plan aligns all of the artists booths in the center of Magnolia Ave., with artist tents placed side-by-side and back-to-back.

ArtsGoggle hosts a variety of locations for food vendors:

• TENTED FOOD VENDORS IN LINE WITH ARTISTS ArtsGoggle reserves ONE of the two endcaps on each block for two side-by-side 10' x 10' tented food vendors that are selling items that do not require cooking or separate generators. The other endcap on each block is reserved for the block sponsor, and block sponsor has first right of refusal for selecting the east-facing or west-facing endcap. These tented vendors receive access to the same generators that artist use and are allowed to use that power supply for powering LED booth lights and charging one small handheld device such as an iPad or phone. Only food vendors who are deemed compatible to be located so near an artist booths will be selected for this type of assigned location.

• TENTED FOOD VENDORS AT FOOD COURTS Alternatively, tented food vendors can also request to participate at any of the three main food court areas at ArtsGoggle. Tented food vendors who plan to bring their own generator (reminder, generators must be whisper generators only and are required to be placed a certain distance away from the tent by fire code).

• PUSHCARTS Because of their small size, push carts can be integrated into several places along the event site plan. We often hear from private property owners on Magnolia Avenue who allow us to assign a food vendor to their parking lot and these small, nimble, no-generator carts are the perfect fit. Push carts are also easily integrated into the three food court areas at ArtsGoggle.

• FOOD TRUCKS + TRAILERS are assigned to one of the three food court areas at ArtsGoggle unless they have made arrangements for an alternate location and received approval for the said location from ArtsGoggle management.

ABOUT THE FOOD LOCATIONS:

• Block 1 ArtsGoggle Main Stage West - Magnolia Avenue from 8th Avenue to Hurley Avenue - This block holds approximately 4 food trucks/trailers, 2 pushcarts, 10 tented food vendors depending on the size of the tent

• Block 8 Henderson Food Court - Corner of Magnolia and Henderson - This on-street food court holds approximately 4 food trucks/trailers and 6-8 tented food vendors depending on size of the tent.

• Block 16 Jennings Private Property Food Court - Corner of Jennings and Magnolia Avenue - This on-street food court holds approximately 3 food trucks/trailers and 4 10'x10' tented food vendors.

• Block 21 ArtsGoggle Main Stage East - Magnolia Avenue from Oak Grove to S. Main Street - This block holds approximately 2-4 food trucks and 6-8 tented vendors.

• Integrated with Artist Blocks, no power required other than booth lights/charging of sales device

• Other - In a private location that you have already made arrangements for with the private property owner and with the approval of the ArtsGoggle event staff.
  
  

THE FINE PRINT

Please note, this is an application to request participation and does not automatically guarantee participation.

ARTSGOGGLE DATE: Saturday, October 21, 2023

ARTSGOGGLE HOURS 12:00pm-10:00pm

CROWD SIZE ArtsGoggle has consistently experienced crowds over 60,000 for the last three years. We anticipate a similarly sized crowd this year, weather pending.

DEADLINE TO APPLY: July 14, 2023 at midnight

APPLY NOW

FREE APPLICATION for vendors wishing to sell food ready-made food products at ArtsGoggle. We are specifically seeking freshly prepared lunch and dinner cuisine; non-alcoholic drinks such as coffee, tea or specialty beverages; and snack items such as baked goods, snow cones, popcorn, pretzels and other handheld snacks. There is no alcohol sold at ArtsGoggle as part of the official festival. No exceptions. Please note, this is an application to request participation and does not automatically guarantee participation.

APPROVAL + DECLINE NOTIFICATIONS: ArtsGoggle management will review your application and contact you with approval if you have been accepted to participate. We will also notify anyone who is being declined for the festival. We know that your booking schedules are also sensitive and so we promise to be as quick as we can with notifying you either way.

FEE: $250 vendor fee if approved to participate in the ArtsGoggle. ArtsGoggle does not take any percentage of your sales. This is a flat fee for particiption.

PAYMENT: Food vendors must submit a their $250 payment by the deadline. A private payment link will be sent to you once your application has been approved. Food vendors who fail to pay by this date will forfeit their position in the festival, and will be replaced by an alternate vendor.

CREDIT CARD STATEMENT: Please note, your ArtsGoggle application payment will show up on your statement as HISTORIC SOUTHSIDE, INC. (the original name of our company before we began using the dba Near Southside Arts)

HOW IT WORKS If approved as a food/sweets/drinks vendor, your company will be assigned a space for sales. Food trucks, trailers, push-carts and tented-vendors are eligible. In cases where multiple applicants serving the same cuisine are considered, preference will be given to brick-and-mortar restaurants located inside the Near Southside boundaries or to businesses with owners who live or work in the Near Southside district. This opportunity gives your business maximum face-to-face sales exposure with thousands of ArtsGoggle patrons.

CULINARY ARTISTS VS FOOD VENDORS

If participating as a "culinary artist" and applying using the artist application, all food items must be packaged for consumption AFTER the event. For example, homemade jam, packaged spice rubs, or bottled sauces are allowed to register as Culinary Artists. Homemade cookies, toffee, or popcorns are NOT allowed to register as Culinary Artist because they can be easily eaten on site and should instead register as Food Vendors using a different application. Food sales for consumption at the event are the exclusive right of the ArtsGoggle food vendors who pay $250 to participate. If you would like to participate as an ArtsGoggle food vendor, please apply using that application.

LOCATION: Food vendors are assigned to various locations throughout the festival site plan on Magnolia Avenue. We work hard to curate the types of food found at any given location and therefore work to keep same-style cuisine vendors from being too near each other. If you wish to participate at a Magnolia Village private venue where you have already made arrangements, you can submit a specific request for your preferred location in your application to let us know of those arrangements. All food vendors must register with the festival even if they are participating on private land adjacent to the festival site. We will do our best to accommodate all requests to the best of our ability.

• Block 1 ArtsGoggle Main Stage West - Magnolia Avenue from 8th Avenue to Hurley Avenue - This block holds approximately 4 food trucks/trailers, 2 push carts, 10 tented food vendors depending on the size of the tent.
• Block 8 Henderson Food Court - Corner of Magnolia and Henderson - This on-street food court holds approximately 4 food trucks/trailers and 6-8 tented food vendors depending on size of the tent.
• Block 16 Jennings Private Property Food Court - Corner of Jennings and Magnolia Avenue - This on-street food court holds approximately 3 food trucks/trailers and 4 10'x10' tented food vendors.
• Block 21 ArtsGoggle Main Stage East - Magnolia Avenue from Oak Grove to S. Main Street - This block holds approximately 2-4 food trucks and 6-8 tented vendors.
• Integrated with Artist Blocks - no power required other than booth lights/charging of sales devices
• Other - A private location you have made separate arrangements with and received approval from ArtsGoggle event management

LOCATION ASSIGNMENTS & ARRIVAL TIMES will be made by September 21, 2023 and even earlier if possible. We will do our best to send this information as quickly as possible. When you are approved watch your email carefully for these details.

SET UP Set up begins as early as 8:00am or as late as 11:00am depending on your assigned location.

ELECTRICITY ArtsGoggle is proud to provide a limited amount of electricity to all tented or push-cart vendors. This electricity is limited to powering small handheld payment devices such as tablets or phones and booth lights during the evening hours. The electricity provided cannot support cooking equipment, fans, cooling units, or anything with a motor. If you need more electricity, you must provide your own portable generator and we kindly request for the success of our other vendors that it be a quiet-generator. If a quiet-generator is not possible, we will need to place you in an area where you can run a long extension cord to allow your generator to be placed far from your booth where the noisy generator will not impact others.

FIRE CODE + FIRE INSPECTION All ArtsGoggle food vendors must follow regulations related to fire code. Vendors should expect an inspection by the Fire Marshal the day of the festival. Specific details regarding fire code will be shared with each vendor prior to the festival as part of your formal approval notification and instructions. REVIEW FIRE MARHSAL REQUIREMENTS HERE.

HEALTH PERMITS + HEALTH INSPECTION Vendors are required to obtain all required health permits and should anticipate an inspection by the City of Fort Worth Health Department for public safety purposes. Vendors should expect a health inspection on site at ArtsGoggle. For questions regarding food permits and public safety procedures we recommend contacting:

Stephanie Neff, R.S.
Consumer Health Supervisor
818 Missouri Ave, Fort Worth, TX 76104
Office Number: 817-392-6974
Email: stephanie.neff@fortworthtexas.gov

Health Permits must be obtained HERE

VENDORS ARE RESPONSIBLE FOR PROVIDING TENT AND ALL SUPPLIES NEEDED. This includes tents, tables, chairs, lights, signage, etc. We do not provide anything other than your reserved space and connection to power (if and only if you are a tented food vendor in line with the artists). You are responsible for bringing your own lighting, power strips and extension cords as well.

ICE This year we are working to secure an ice vendor and allow our pre-approved ArtsGoggle food/drinks/sweets vendors to pre-purchase ice that can be picked up at a coordinate site at the festival. Please stay tuned for details about the availability of this service in 2023 if you are approved.

WATER In the past ArtsGoggle has not provided water for vendors at the event. This year we are working to secure a water vendor and allow our pre-approved ArtsGoggle food/drinks/sweets vendors to pre-purchase water that can be picked up at a coordinate site at the festival. Please stay tuned for details about the availability of this service in 2023 if you are approved.

GREASE REMOVAL: In the past ArtsGoggle has not provided grease disposal the event. If you require grease removal at the event, please contact the event coordinator to discuss.

NO SUBSTITUTIONS Vendor positions cannot be transferred, sublet, franchised or sold to any other person, nor can they be shared with another independent artist without written approval.

APPLICATION APPROVAL Acceptance and non-acceptance of applications will be at the sole discretion of ArtsGoggle Management and will be based on the information given by the applicant on their application, meeting with approval the expectation for quality, diversity and festival need.

CREDIT CARD STATEMENT Please note, your ArtsGoggle application payment will show up on your statement as HISTORIC SOUTHSIDE, INC. (the original name of our company before we began using the dba Near Southside Arts)

CANCELLATIONS Notification of non-attendance is required 7 business days prior to the event. If no notification is given the vendor will be prohibited from participating in all future events. Your $250 vendor fee will not be refunded as we will likely not be able to replace you at the festival on such short notice.

WEATHER POLICY Management is not responsible for adverse weather conditions or public safety emergencies that delay, cancel, or close-early the event so there are NO REFUNDS FOR THIS REASON. The event will operate in varying weather conditions and artist must be prepared for adverse weather. Depending on the severity of the weather forecast or public safety alert, ArtsGoggle Management reserves the right to delay the event opening, close early, cancel the event, or postpone to another date for the safety of all involved. If ArtsGoggle is delayed, cancelled, or postponed due to weather or public safety concern all artists will be notified via email with as much advanced notice as possible. We understand the amount of time, effort and money that is required to participate in an event such as ArtsGoggle and greatly appreciate your commitment. All decisions will be made keeping in mind the substantial investments that are made by participating artist, food vendors, sponsors, entertainers, venues and volunteers. PLEASE, we cannot stress this enough, please keep your phone or other devices charged and handy so that you are able to monitor your email beginning 72 hours prior to ArtsGoggle and during the event. Artists who have work that is especially vulnerable to weather must use their best judgment about the risks of participating in an outdoor event. If a vendor should choose not to participate due to adverse weather conditions, we request that the vendor notify management via email. Management will not be held responsible for any loss, damage or injury whatsoever resulting from adverse weather conditions.

VENDOR ACKNOWLEDGEMENTS

Please read the list of vendor requirements outlined below. You will be asked to confirm that you agree to these requirements when submitting an application and if approved to participate will be held accountable to festival staff and/or City of Fort Worth officials if any requirements are ignored or defied.

If approved for participation in ArtsGoggle:

• I commit to providing a fully completed, accurate and legitimate Temporary Food Permit

• I commit to a Hold Harmless Agreement outlining that Near Southside, Inc. and Near Southside Arts are not responsible for any accident, damages or other expenses incurred by my business during the event.

• I commit to providing a current Certificate of Insurance (COI) that lists Near Southside, Inc. and Near Southside Arts as additionally insured entities.

• I understand that I am subject to inspection by Near Southside, Inc. Event Staff, Health Department, and Fire Marshall and am responsible for meeting all necessary code requirements for public health and fire safety at the event.

• I commit to obtain all required health permits and understand I should anticipate an inspection on site at ArtsGoggle by the Health Department for public safety purposes.

• I commit to arriving at my assigned time and remaining in place until the end of the event. Vehicles other than food trucks are prohibited from driving or parking on festival grounds during festival hours. Designated set-up and break-down times are the only times when vehicles can enter and leave. Booth must be open during festival hours and exhibitor must be present at all times.

• I commit to keeping my site clean at all times and understand that I must return the site to its original condition before departing. I am responsible for maintaining and cleaning in and around my area during and after festival hours. I will not pour ice or water on paved area. All spills of items sold by me, customer or vendor related, are my responsibility to remove prior to leaving the festival. I acknowledge that I may be charged a $100 inconvenience fee after the event to resolve any issues related to trash, grease, or supplies left behind that management has documented as unresolved concerns.

• If I am a tented vendor, I understand that I am responsible for providing my own tent and all supplies related to my set up including tent weights, lights, extension cords, power strips, tables, chairs, trash cans, and health safety items such as a three-compartment washing area and a fire extinguisher with a current tag. I understand my booth must display the name of my business.

• I understand that the location of my booth is not guaranteed and ArtsGoggle staff reserves the right to assign spaces and alter layouts as deemed necessary.

• I understand that no alcohol is permitted in booth space during festival hours and that vendors are not permitted to sell, distribute, or promote alcoholic beverages.

• I understand that bullhorns, microphones, loudspeakers, and amplified sounds are not allowed.

• I understand the event’s cancellation policy that states that no refunds will be issues if the event is canceled or closed early due to weather, public safety, or emergency concerns.

Apply now